ATTENTION: COVID-19 (Coronavirus) and Sick and Safe Time

SAMPLE Policy

Sick/Safe COVID-19 FAQ's

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What is Sick and Safe Time?

Sick and safe time is a law in Minneapolis requiring employers to provide some access to leave because working-while-sick endangers everyone. This is clearer now more than ever.

Employers with 6 or more employees
must provide paid sick and safe time. 

Employers with 5 or fewer employees must provide
​sick and safe time, but they may choose to provide it unpaid.​

​Coverage includes illness or injury, medical treatment or preventative care (including vaccines), domestic or sexual assault, and care of a family member.​ All types of employees - including part-time, temporary or undocumented - are included. In general, it is compensated at normal rates of pay and affects employers that do not already provide comparable or more generous time off.

Fast Facts for Employers
​and Employees

Why was the Sick and Safe Time Ordinance created?

The ordinance is intended to allow employees to care for themselves and family members, making Minneapolis a healthier, more secure, and more productive community. 

What information must be included on earnings statements (pay stubs)? 

Earnings statements at the end of each pay period must include:

• All information required by the State of Minnesota Wage Theft Law
• At least two of the following amounts, clearly identified: 

->  The total sick and safe time hours accrued (current year-to-date, plus any hours carried over from previous years)        
->  The total (current year-to-date) sick and safe time hours used o ->  The current balance of sick and safe time hours that have been accrued and are still available for use (i.e., because they have not yet been used)  

​Who does the Sick and Safe Time Ordinance benefit?

Limiting the spread of contagious illness improves public health and benefits everyone. Employees working in lower wage, higher turnover and public contact jobs concentrated in Minneapolis previously lacked at disproportionate rates access to paid sick leave.
 
Employers with six or more employees must provide paid sick and safe time. Employers with five or fewer employees must provide sick and safe time, but they may choose to provide it unpaid. In addition, until July 1, 2022, during an employer’s first year of operation (except a new location in an existing chain), it may provide sick and safe time as unpaid. 

How much time off work does the Sick and Safe Time Ordinance guarantee an employee?

Sick and safe time accrues at a rate of one hour for every thirty hours worked. An employer may cap an employee's accrual at 48 hours per year. An employer may also limit the total amount of unused sick and safe time in an employee’s “bank” to 80 hours during subsequent years. These two limits, 48 hours per benefit year and a maximum accrual cap of 80 hours, operate simultaneously. These limits may be higher if an employer chooses, but not lower. See frequently asked questions for more details.

Can employers give employees more sick leave
​than the amount required by the Sick and Safe Time Ordinance?

Yes. Employers may provide more generous benefits. The Sick and Safe Time Ordinance requirements create a minimum floor, not a ceiling.

Does PTO count as sick and safe time?

A paid time off (PTO) plan (or any other type of leave, including sick or vacation) can satisfy the Sick and Safe Time Ordinance requirements if it: (1) provides employees at least as much leave as required by the ordinance; and (2) allows employees to use the leave for all of the reasons and under the same conditions required by the ordinance. 

​Employers are not required to offer additional PTO (or other sick leave) once an employee has exhausted it all. Some PTO plans and procedures may need changes to fulfill the baseline requirements set by the Sick and Safe Time Ordinance. 

PTO is any combination of sick, vacation, or other types of leave. It reduces the time and burden of administrating these types of leave separately. Employers do not need to track the reasons for use. 

Scenario:
An employer offers 80 hours of PTO per year. Does it need to begin referring to its PTO as “sick and safe time”? No. The law does not require anyone to explicitly refer to any employee programs or leave as “sick and safe time”. The name used by employers does not matter. The amounts and conditions of use for time off work determine whether or not a PTO policy complies with the Sick and Safe Time Ordinance. 

When does an employer need to offer additional
​sick and safe time hours?

If an employer offers PTO or vacation days that may be used for any purpose and under the same conditions outlined in the Sick and Safe Time Ordinance, at a rate at least equal to 1 hour per thirty hours worked, the employer is not required to offer additional leave. However, it may choose to do so. An employer may also add amounts of sick leave and vacation or PTO to cumulatively meet the minimum required.
 
Scenario:
An employer offers each of its employees 80 hours paid per year of time off to use for any purpose. The time off is available throughout the benefit year. Is the employer in compliance with the Sick and Safe Time Ordinance? Yes, the employer complies with the ordinance, provided that any conditions of use are consistent with the ordinance. See the Frequently Asked Questions section entitled “Conditions of Use Questions” for more information.

How can Sick and Safe Time be used?

• Treatment, recuperation, or preventative care for a medical
  or mental health condition, illness, or injury of the employee
  ​or covered family member
  
  
• To seek law enforcement, counseling, or other services for domestic abuse, sexual assault, or stalking suffered by the employee or covered family member
  
  
• Care for family member during emergency closure of school or place of care, including for inclement weather

​Are employers required to pay out unused sick and safe time at the end of an employment relationship?

​No. Nothing in the Sick and Safe Time Ordinance requires employers to pay out unused sick and safe time hours at the time the employment relationship is terminated. However, employers may choose to do so. 

Where can i report a violation?

Please click HERE to report a violation (or "employee resources" in the navigation bar or "report a violation" at the top of the screen.)

EMPLOYEE RESOURCES

EMPLOYER RESOURCES

Consultation?​​
email​,
call 311,
​or text (612) 673-3012

Important Dates and Announcements

Certain sick and safe time accrual balance information must be provided on employee pay stubs. For more information see Wage Theft website and Wage Theft FAQ #33.                                                                           
Covid coverage: An employee's accrued sick and safe time hours are legally protected for their use due to Covid symptoms, testing, vaccine or infection. Protection extends to the employee and the employee's care of a covered family member. For more info, read the COVID-19 Frequently Asked Questions.

Employers outside Minneapolis: All covered employees, including employees of "non-resident" employers, are entitled to accrued sick and safe time based upon hours worked in the City of Minneapolis. (Opinion, MN Supreme Court) 

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